Being surrounded by phenomenal scenery, with the warm sun on your face and delicious Italian aromas in the air. Booking a wedding in Italy is a dream come true.

However, planning a destination wedding in Italy may seem like a steep hill to hike to make this a reality. But we are here to help your dreams come true! When booking your wedding in Italy, there are a few key steps that you need to consider:

Top five steps for how to book a wedding in Italy:

  1. Find a local wedding planner
  2. Set a realistic budget
  3. Find the best location
  4. Come up with your theme
  5. Execution and final decisions

Bride on piazzale michelangelo, overlooking florence

1. Find a Local Wedding Planner

When you first start looking into how to book a wedding in Italy, it is imperative to have a local wedding planner that is on the ground and that you trust. A good wedding planner is an extension of you.

They will need to understand your needs and your desires. They will make decisions on your behalf when you are unable to, so you must find a planner that gets you and that you work well with.

A local wedding planner will help you exorbitantly when booking your wedding in Italy. They have spent their careers building strong relationships with reliable vendors and they will know the ins and outs of what you have access to with your budget, ultimately giving you a bigger bang for your buck.

Not only will having a local wedding planner help you save money and keep within budget, but they will also be able to give you access to venues and vendors that are not publicly advertised and have restricted access to.

A local wedding planner can help you book your wedding in Italy and make it a reality as they have the experience and know each step required.

They will be able to take an enormous amount of pressure off you and allow you to enjoy your time as an engaged couple.

Finding a planner may seem daunting as you are giving up some of the control of your day to someone else, but it will be so worth it.

Here are our top three steps in picking the perfect planner:

  1. Look at their portfolio - Look if they have done events similar to your style and to the party size you estimate your wedding to be. Also take note if they can cater for different religions and cultures if that is something you want as part of your day.

For more information on wedding planners and if you need one, click here.

Bride and groom holding their hands

2.   Set A Realistic Budget for your wedding

Once you find your perfect, local wedding planner you can rely on, it is important that you sit down with them and have a frank conversation about how much you are willing to spend.

This is one of the most important steps when looking into how to book a wedding in Italy - and is vital as this will dictate all your decisions moving forward.

Having a set budget allows you to work with your planner in dividing and prioritizing what you want to spend on and where you can cut back, for example, what type of entertainment you wish to have.

Breaking down your budget will allow you to see each section of your wedding and help manage expectations of delivery. Your segmented budget will help your planner propose ideal venues that fit your budget and meet your taste.

3.   Find The Best Location

When it comes to booking a location for your wedding in Italy, this should be one of the first steps tackled. Venues are often snapped up quickly and availability is scarce. It is imperative that you reserve and book a venue as early as possible.

The availability of the venue may also affect the date of your wedding, so if you can not be flexible with your dates booking the location months in advance is a must.

This may seem overwhelming but this is the exact moment you need to lean on your planner for support. They will have the contacts and the knowledge of when venues will be available at the most competitive price.

Working with and sharing your expectations sincerely with your planner will also help them find a venue that suits your style, party size, entertainment and most importantly budget.

The best location for you and your partner will be able to cater for your needs and not bust the bank. And lucky you, to book a wedding in Italy with the top wedding destinations in the world finding the perfect venue will be a joy as we are spoiled with choice in this beautiful country.

Little grotto of villa gamberaia in florence

4.   Coming Up with Your Theme

Now the fun begins!

Another important step when you start looking into how to book a wedding in Italy is coming up with your theme. Once the budget and venue have been ticked off the list you can work with your planner to start visualising how your venue will be laid out and transformed into your perfect day.

A professional wedding planner will develop bespoke mood boards for you; curating all your colours and textiles to develop your theme.

If the space is large or hard to imagine how the layout will work; your wedding planner can draft mock-ups and wireframes of how tables, lighting and floral arrangements will be placed. Doing this allows you to see all available options and use the venue most optimally without the cost and all the labour.

When coming up with your key colours and theme there are a few things that can help you create cohesion throughout:

Firstly, develop a theme that works in harmony with your selected location, use the surrounding landscape to inspire your creative decisions. Bring in natural elements to pull in your theme and make it flow through the venue.

Be respectful of where you are and give simple nods to the location. You could do this simply by adding olive branches in your arrangements if you were in Tuscany or make a statement with bold, bright ceramics local to the Amalfi region.

Secondly, curate a theme that is natural and genuine to you as a couple.

You can do this simply through your stationery choice, your favourite colours or a nod to how you met. By adding these quirky elements that are authentic to you, it will make your day that more memorable and special.

Wedding stationery

5.   Executions and Final Decisions

Lights, camera, floral, food and action... Once you tackle the first three steps in booking a wedding in Italy, the fun of creating it and seeing it come together is euphoric. Making the final decisions or what florals to include, the lighting set-up and what food to serve your guests is all just the cherry on top.

Booking a wedding in Italy should be a joyful experience and a chance to delve into the culture.

\Take advantage of your wedding planner's knowledge to curate an unforgettable day for you and your guests. The same is true with the vendors you collaborate with; ask your florist their suggestion on ideal flowers for the day, as well as your caterer for traditional flavour profiles.

Wedding fireworks

Booking a wedding in Italy will be one of the most special things you do in your life. This country of pure love and passion will be the perfect start to your chapter as newlyweds. We would love to be a helping hand in writing that chapter. Please feel free to schedule a free consultation with us here; to help you book your dream day and make it a reality. Or read more about how to plan your luxury wedding in Italy in 12 months.

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