Being surrounded by phenomenal scenery, with the warm sun on your face and delicious Italian aromas in the air. Booking a wedding in Italy is a dream come true.
However, planning a destination wedding in Italy may seem like a steep hill to hike to make this a reality. But we are here to help your dreams come true! When booking your wedding in Italy, there are a few key steps that you need to consider:
When you first start looking into how to book a wedding in Italy, it is imperative to have a local wedding planner that is on the ground and that you trust. A good wedding planner is an extension of you.
They will need to understand your needs and your desires. They will make decisions on your behalf when you are unable to, so you must find a planner that gets you and that you work well with.
A local wedding planner will help you exorbitantly when booking your wedding in Italy. They have spent their careers building strong relationships with reliable vendors and they will know the ins and outs of what you have access to with your budget, ultimately giving you a bigger bang for your buck.
Not only will having a local wedding planner help you save money and keep within budget, but they will also be able to give you access to venues and vendors that are not publicly advertised and have restricted access to.
A local wedding planner can help you book your wedding in Italy and make it a reality as they have the experience and know each step required.
They will be able to take an enormous amount of pressure off you and allow you to enjoy your time as an engaged couple.
Finding a planner may seem daunting as you are giving up some of the control of your day to someone else, but it will be so worth it.
Here are our top three steps in picking the perfect planner:
For more information on wedding planners and if you need one, click here.
Once you find your perfect, local wedding planner you can rely on, it is important that you sit down with them and have a frank conversation about how much you are willing to spend.
This is one of the most important steps when looking into how to book a wedding in Italy - and is vital as this will dictate all your decisions moving forward.
Having a set budget allows you to work with your planner in dividing and prioritizing what you want to spend on and where you can cut back, for example, what type of entertainment you wish to have.
Breaking down your budget will allow you to see each section of your wedding and help manage expectations of delivery. Your segmented budget will help your planner propose ideal venues that fit your budget and meet your taste.
When it comes to booking a location for your wedding in Italy, this should be one of the first steps tackled. Venues are often snapped up quickly and availability is scarce. It is imperative that you reserve and book a venue as early as possible.
The availability of the venue may also affect the date of your wedding, so if you can not be flexible with your dates booking the location months in advance is a must.
This may seem overwhelming but this is the exact moment you need to lean on your planner for support. They will have the contacts and the knowledge of when venues will be available at the most competitive price.
Working with and sharing your expectations sincerely with your planner will also help them find a venue that suits your style, party size, entertainment and most importantly budget.
The best location for you and your partner will be able to cater for your needs and not bust the bank. And lucky you, to book a wedding in Italy with the top wedding destinations in the world finding the perfect venue will be a joy as we are spoiled with choice in this beautiful country.
Now the fun begins!
Another important step when you start looking into how to book a wedding in Italy is coming up with your theme. Once the budget and venue have been ticked off the list you can work with your planner to start visualising how your venue will be laid out and transformed into your perfect day.
A professional wedding planner will develop bespoke mood boards for you; curating all your colours and textiles to develop your theme.
If the space is large or hard to imagine how the layout will work; your wedding planner can draft mock-ups and wireframes of how tables, lighting and floral arrangements will be placed. Doing this allows you to see all available options and use the venue most optimally without the cost and all the labour.
When coming up with your key colours and theme there are a few things that can help you create cohesion throughout:
Firstly, develop a theme that works in harmony with your selected location, use the surrounding landscape to inspire your creative decisions. Bring in natural elements to pull in your theme and make it flow through the venue.
Be respectful of where you are and give simple nods to the location. You could do this simply by adding olive branches in your arrangements if you were in Tuscany or make a statement with bold, bright ceramics local to the Amalfi region.
Secondly, curate a theme that is natural and genuine to you as a couple.
You can do this simply through your stationery choice, your favourite colours or a nod to how you met. By adding these quirky elements that are authentic to you, it will make your day that more memorable and special.
Lights, camera, floral, food and action... Once you tackle the first three steps in booking a wedding in Italy, the fun of creating it and seeing it come together is euphoric. Making the final decisions or what florals to include, the lighting set-up and what food to serve your guests is all just the cherry on top.
Booking a wedding in Italy should be a joyful experience and a chance to delve into the culture.
\Take advantage of your wedding planner's knowledge to curate an unforgettable day for you and your guests. The same is true with the vendors you collaborate with; ask your florist their suggestion on ideal flowers for the day, as well as your caterer for traditional flavour profiles.
Booking a wedding in Italy will be one of the most special things you do in your life. This country of pure love and passion will be the perfect start to your chapter as newlyweds. We would love to be a helping hand in writing that chapter. Please feel free to schedule a free consultation with us here; to help you book your dream day and make it a reality. Or read more about how to plan your luxury wedding in Italy in 12 months.
Italy is one of the most desired places on planet earth to get married. The culture, landscape and cuisine ooze romance, making complete sense to have your destination wedding in Italy.
However, most couples hum and haw about the necessity of having a local Italian wedding planner for their big day.
Fiction - having an Italian wedding planner is a waste of money.
Fact - Having a local wedding planner guarantees your wedding stays on budget.
Fiction- My family and friends can be my wedding planner Fact- It is wise to have a local, professional wedding planner Fiction - A planner only knows how to do their style.
Fact- A professional Italian wedding planner will bring your ideas to life.
Fiction - All a planner does is make things pretty.
Fact- Planners do make things gorgeous but, it goes far deeper from pre and post celebration planning, legal documentation to family counselling, a wedding planner will help you through it all.
Many couples believe that a wedding planner is a luxury and an added cost to their wedding budget, but that could not be more wrong. Every couple deserves a wedding planner for their big day.
"A wedding planner helps couples save money and time while providing peace of mind on their wedding day."- Shutterfly Community.
Having a wedding planner will ensure that you have access to all the local deals and vendors. Italian wedding planners spend their careers fostering trusted, meaningful relationships with events vendors. Meaning that you not only have access to reliable vendors that will deliver the highest possible quality, you get them at the most competitive price.
If you went directly to the vendor, they would charge you their top price for their service. Having a local wedding planner negotiate contracts for you saving time and money. They know the cost of delivering that service and will be able to deliver it at the best price.
Experienced Italian wedding planners will also know what they are doing. They most definitely have planned more weddings than you! They will know the common mistakes to avoid, helping you dodge costly errors.
Planners know where to cut costs and what is necessary, they can advise against impulse buys or splurges of money and keep a tight belt on the money bag.
Engagements and weddings are exciting and family and friends often wish to be as involved as possible. A lot of the time, couples will recruit friends and family to help plan and organise aspects of their wedding day.
This is wonderful to have such support but it can often get muddy. Plus, this is a celebration and none of your guests should be working during the festivities.
It is true that Italians and Italian wedding planners are very proud of their style and believe that there should be a sense of Italian flair if you are to wed in Italy. However, this is your wedding and a professional wedding planner will help bring your vision to life.
When it comes to styling and decor a planner is merely there to help in decision making. You want your day to be perfect and it can be overwhelming when it comes to choosing every aspect of your wedding from colour palette to menu selection.
Your planner will walk with you through every choice and help break down each choice. With perfectly curated Pinterest and mood boards - bringing a space to life with accurate digital renderings of layout options and designs.
When selecting a wedding planner it is important to go through their portfolio of past events to see if they have a similar aesthetic to you. Read the reviews of past couples to see their experience working with that particular Italian wedding planner.
It is assumed that all a wedding planner does is make things pretty, although it is true that they make your day picture perfect it goes far deeper than that. A planner manages every aspect of your wedding including everything between layout and decor to scheduling and legal paperwork. A good wedding planner is hyper organised, having lists on lists, meticulously planning every detail. Some wedding planners even act as counselors, keeping the couple calm while helping to manage family and friends.
Your planner will schedule and coordinate the entirety of the celebrations. Including pre and post-wedding festivities, like rehearsal dinners and brunch the following morning. Working on a tight time plan and making sure everything is synchronised and runs seamlessly.
When having a destination wedding, it is ideal to have someone on the ground, overseeing every aspect. Your planner will become an extension of you, being your eyes and ears on location. Your wedding day is considered the most important day of your life. It can be difficult to give up any control over your wedding day; that is why it is so important to find an Italian wedding planner that you trust, someone experienced and reliable.
Having a wedding planner manage all the nitty-gritty planning of the day takes huge pressure off the couple and allows them to have more time to enjoy their engagement and the wedding day and less time stressing about planning.
When looking for a planner, look at what packages they offer. It is ideal to find a wedding planner that can deliver a comprehensive package. Meaning you can then tailor to your needs for how hands-on you wish to be in the planning.
Finding a wedding planner that has an array of services means they will be able to make your day unique to you, with elements you would not have thought were possible initially. A good Italian wedding planner will deliver the perfect Italian experience of good food and drink, music, entertainment and beautiful settings.
VB-Events has years of experience in all things Events, offering multiple services that span across all forms of celebration. Notorious for luxury wedding packages, including the planning of rehearsal dinners and post-wedding brunches. They have experience planning birthdays and corporate events including, fashion shows and sophisticated soirees.
VB-Events has been working with couples from all around the world, planning their destination weddings for years. Start the journey now - schedule your free consultation today.
The beautiful blue sea as your backdrop with the fresh ocean mist in the air, we could not think of a more perfect place to say "I do" than on an Italian beach. Beach weddings are truly enchanting and although the outcome is light and easy, the planning takes a lot of consideration.
Here is our list of the 3 main things to focus on when planning a beach wedding in Italy:
1) Location, location, location
● Where in Italy?
● The degree of beach
● Accessibility
● Permit necessity
● Avoid the crowds
2) Know your environment - prepare in advance
● Beach set up
● Sturdy seating
● Prepare for all weather
● Sound system for ceremony
3) Dress to Impress - Dress code
● Light, easy material
● Skip the veil, do an updo
● Ditch the heels
● Plan your tan
● Brief your guests
Italy has an abundance of breathtaking beaches for your wedding day. All with a unique twist and culture, completing the Italian wedding fantasy. If a sunny, amorous atmosphere is what you desire these are the ideal places to be wed:
● Amalfi Coast - filled with vibrant ceramics and zesty lemons.
● Capri - true luxury in retail, cuisine, scents and views.
● Puglia - with the longest coastline, boasting stunning beaches and exploding with flavour, known as the "breadbasket" of Italy
● Sorrento - Known for its Lemoncello and historical landmarks
● Italian Riviera - the home of Cinque Terre and beautiful fresh produce.
● Sicily - Sicilian cuisine and sandy beaches
Having a beach wedding in Italy you are spoilt for choice, able to cater for any couples desire,even up to how much beach they want.
With luxury villas and hotels resting on the seaside or mounted on the ocean cliffs, you have control of how sandy you want your toes to get.
You could be fully immersed, saying your vowels next to the waves or miles above it on top of a cliff with the stretching ocean as your backdrop.
When planning your beach wedding in Italy it is vital to consider accessibility to your venue, for your vendors and guests, whether on the beach or miles above, accessibility should be the priority.
If you decide to get married at Capri, an island just off the Amalfi coast, consider the logistics of getting all your guests there in time. The same is true with being on a long stretch of beach, make sure all your guests know how to locate the ceremony and have access to it.
Depending on your party you may have to think about putting in ramps or boardwalks to cater for the elderly or handicapped guests to make it out onto the beach safely.
Many beaches in Italy are open to the public, so you must get the relevant permits to have your beach wedding. This may not always be necessary but better to do your research to avoid any hick-ups on your big day, talk to your wedding planner about how to obtain permits if needed.
It is important to choose a location that offers a sense of privacy to avoid wedding crashers. The time of year and day you want to get married is vital to research beforehand.
Being surrounded by nature on your wedding day is truly magical, with the sand between your toes, sun on your skin and wind through your hair. However, it can be unpredictable so it is essential to plan for all possible outcomes.
Let your location speak for itself and let its natural beauty show. You do not want to compete with it when it comes to extra decor, less is always more. You can however have pops of colour in your flowers to contrast the sand and sea, think local and see what natural product is available to add this contrast.
If you plan to be married on an Italian beach next to the lapping waves and in the sand, there are a few things one needs to consider when planning the set-up:
● Sturdy seating
Being in the sand you must have sturdy seating for your guests. Look at seating that will not sink in the sand, be hefty enough not to blow away in the wind or collapse with the uneven grounding.
● Changes like the weather
Regardless if you are on the beach or not, if you are outdoors for your ceremony, you are at the mercy of the elements. This includes everything from rain to shine.
Consider planning your ceremony in the morning or late afternoon to avoid guests being in direct sun at midday. If it is expected to be full sun, think about providing favours to make your guests, keep them cool and comfortable such as Panama hats, day umbrellas or fans.
With warmer weather, it may also be wise to have refreshments available at the beginning of the ceremony.
It is also wise to have a backup plan when it comes to an outdoor Italian beach wedding, in case the weather changes drastically with rain or wind.
Another thought for guest favours is to have a shoe changing station. If you are having a beach wedding, to avoid guests having sandy shoes you could gift them all a pair of flip flops to wear during the ceremony.
● Hearing your vows
As soothing as the wind and waves may be, they can drown out your voices, leaving your guests strained trying to hear your vows. Having a sound system in place will prove hugely helpful for your guests and even your videographer.
Having a beach wedding in Italy will cause all your senses to be tantalised with calm and romantic vibes of tranquillity. Your attire should match this spirit of harmony, consider wearing lighter shades to keep you cool. Avoid stuffy suits and uncomfortable shoes.
We suggest ditching the heels and opting for delicate sandals or barefoot.
When selecting your dress, think about how the material will feel and flow on the day. Look for light, airy dresses that will have a playful element on the beach, with materials like chiffon or charmeuse.
Trains and heavy gowns may be difficult to manoeuvre down the aisle, ultimately leaving you hot and flustered on your big day. When it comes to your hair, try an updo to avoid your hair blowing around during the ceremony, so you can focus fully on your partner and what they are saying, we also think this allows for unobstructed pictures.
The same is true with a vail, more likely than not it is going to be a bit windy so consider skipping on the vail.
A small side note for you to consider before your Italian beach wedding is what swimwear and shirts you will be wearing before the wedding. Being in a sunny destination you are bound to catch a bit of sun, make sure you avoid tan lines that do not fit your dress style.
Consider a spray tan if necessary, always have plenty of SPF on and avoid basking in the sun days before your wedding, you would hate to be burnt walking down the aisle.
When sending invitations out to your guests for your Italian beach wedding let them know the exact dress code for your big day. Depending on your location you may discourage heels and penguin suits.
Promate light flowing outfits to ensure everyone is comfortable throughout the day. You could even take it a step further and limit the colour pallet and aesthetic, this always results in having the most beautiful pictures.
Beach weddings are always alluring and Italian beaches add that extra layer of romance and luxury with turquoise, blue waters and breathtaking views. The crisp air is transcending and you can not help but be infatuated with the whole experience of starting your next chapter together.
Italy is the perfect place to have a beach wedding and VB- Events is the perfect planner to help make your dream day a reality, stress-free. Book a free consultation now.
You’ve been working on your wedding Pinterest board since you were 11. You’ve seen Under the Tuscan Sun only about a million times. It’s time to make your wedding dreams come true with a stunning Tuscan vineyard wedding!
Rustic-style weddings have made a huge comeback in recent years. However, getting married in a local barn is so last year. With VB Events, you can take your wedding to the next level. Experience all the beauty of the Tuscany countryside, while marrying the love of your life in an intimate, rustic ceremony.
The Tuscan countryside is a romantic and adventurous wedding location. The lush vineyards make an amazing backdrop to the happiest day of your life. This location is perfect for couples who love wine, and who want to experience some of the best wine in the world while they tie the knot.
Whether you had to postpone the wedding due to COVID-19 or you are planning a ceremony for the very first time, you and your beloved should consider a wedding held in an authentic vineyard in Tuscany.
Not only will the venue embrace an authentic rustic-chic aesthetic, you will get to walk down the aisle in the fresh hair - against a backdrop of rolling country hills.
According to The Knot, the top wedding trends of 2021 include pops of color, outdoor ceremonies, more intimate weddings, and an increase in travel.
Since everyone has spent the last year cooped up at home, couples across the world are excited to travel, try new foods, and see the sights.
Why not plan a destination wedding and get married in the gorgeous Tuscan countryside?
It is like a wedding and a honeymoon all rolled into one. The best part is that you get to share the experience with all your closest friends and family members, giving them a once-in-a-lifetime experience.
Wedding planning can be a lot - from outfit shopping to putting together the guest list, and all the work that goes into decorations. One benefit of having your wedding at a vineyard in Tuscany, is that you don’t have to spend nearly as much time on DIY, Etsyinspired decorations and signs.
However, it is important to make sure that the venue meets all your needs. When you plan your destination wedding with VB Events, you have several options for where to have your Tuscan vineyard wedding.
Here are 5 things to consider when you are picking out a vineyard venue:
1. Size of Wedding and Guest List
In general, destination weddings and rustic weddings are usually smaller and more intimate than traditional weddings. However, different couples have a different definition of what constitutes an intimate wedding.
Some small weddings have 10 or fewer guests, and some have as many as 50 guests. The most important thing to look for in a venue is that it can comfortably accommodate all your guests.
If you guests are staying on-location, then you will need to either pick a venue with enough rooms for everyone, or narrow down the guest list.
2. Mobility and Accessibility
This is you and your beloved’s reminder to think about the grandparents. If your elderly relatives are attending your destination wedding, then you should take into consideration their mobility.
While outdoor weddings are beautiful, it can be hard for people in wheelchairs or with canes to make it across great distances. Of course, no one wants to be left out because they have difficulty walking across a field of grape vines.
If you or your wedding guests have any mobility concerns, let your wedding planner know. There are many available locations in Tuscany that would be easily accessible to everyone on the guest list.
3. Luxury or Homey
There is a wide range of directions you can go in when you decide to have a rustic wedding. The term “rustic” itself can describe a wide range of wedding aesthetics. For some couples, their rustic wedding is a casual affair in the family barn, complete with a relative manning the grill, games of cornhole, and a few dogs running around.
On the other hand, a rustic wedding can also be a luxurious wedding, complete with a high-fashion designer gown, wooden signage and centerpieces, 5-star food, and a black-tie dress code.
Vineyard weddings can be easily tailored to meet you and your partner’s desires, whether you want to go earthy and casual or luxurious and high-fashion.
4. What Kind of Experience Do You Want?
One of the best parts about planning a destination wedding in Italy is that you and your partner can use it as an opportunity to save money on a honeymoon. Some couples like to stay in Tuscany after their guests return home in order to enjoy some alone time while exploring the culture.
If you and your beloved want to roll your wedding and honeymoon into one, it would be best to choose a centrally-located vineyard or all-inclusive resort for the wedding. That way, you have all your accomodations for the honeymoon already taken care of and you can easily tour Italy.
Tuscany is a very popular wedding destination for this exact reason. Located in central Italy, you can spend your honeymoon in Florence seeing the art, or you can journey south to Rome and spend your first days as newly weds in the most romantic city in the world.
5. Stay True To Yourself
It is easy to get carried away when putting together a wedding Pinterest board. Just because something looks beautiful online, doesn’t mean that it is the best thing for you and your partner. According to Brides.com, the biggest mistake that most wedding planning couples make is to go too trendy with the outfits and makeup, get wedding envy, forget to prioritize what they want, exhaust themselves with too many DIY projects, and forget to set boundaries with the parents.
Remember, this wedding is about you and your beloved. While it is important to consider your guests, it is even more important to not lose yourself in all the suggestions and requests. Just because so-and-so had an expensive wedding with a full candy bar, an explosion of flowers, and custom bridesmaids dresses, doesn’t mean that you have to play “keeping up with the Joneses.”
If you and your beloved really want to see the sights, drink Tuscan wine, and keep the ceremony small, then do it! Don’t let all the Pinterest DIY ideas distract you if you’re not into DIY. And you are under no obligation to wear a certain outfit on your wedding day just because it is in style.
When you plan a destination wedding with VB Events, it is about more than just your big day. It is also about having an authentic, immersive experience where you can experience the culture and enjoy the food and the architecture. Tuscany is renowned for wine tasting, as well as home to world-famous art and views. No matter what you and your beloved are looking for, one of these amazing venues will be the perfect backdrop as you say “I do.”
Borgo Santo Pietro is located near Siena in the heart of Tuscany. It is a 5 star luxury resort that offers both closeness to nature as well as opulence and grandeur. The resort is built around an authentic 13th century villa, which is also home to a “farm to plate” restaurant and enough thoughtfully decorated hotel rooms for all your guests.
Palazzo Pfanner is located in Lucca, Italy is perfect for hosting weddings. The grand staircase and arched ceilings, with a lush garden filled with Roman-style statues, provides the perfect big entrance to wow your guests as you walk up the aisle to say “I do.”
The Palazzo has several historic and artfully decorated rooms to host your beloved and your wedding party in the lap of luxury.
Villa San Michele is nestled in the Fiesole hills in Florence, Italy. This location was once a medieval monastery, so it is rich with history, Renaissance art, and classic luxury. The view over the bright lights of Florence and the Chianti hills is unparalleled! This location is ideal for couples and guests who want to learn about the craftsmanship of Florence through guided tours.
Il Salviatino is a hand-restored 15th century villa that sits on 12 acres of lush, green land. Considered the gold standard for hosting bespoke events, this location is home to 40 available rooms - more than enough room for everyone invited to a small, intimate wedding.
Couples who want their privacy will love this location! Complete with a dreamy pool, a sparking spa, and beautiful green rolling hills, Il Salviatino is the perfect place to host and then unwind after your dream wedding.
Weddings are stereotyped as being stressful to plan, labour-intensive to make everything, and time consuming. You may know a bride or two who didn’t even get to enjoy her own wedding because she was too busy running around and making sure everything went according to plan.
However, weddings do not have to be stressful; not when you hire an experienced wedding planner.
It is especially important to have a wedding planner for a Tuscan vineyard wedding. Not only will a local wedding planner be an expert in the best venues, caterers, and florists, they will be able to help you book everyone from the photographer to the makeup artist.
Since all wedding planners at VB Events speak the local languages, you will never have to worry about a language barrier when you try to make plans.
For a rustic Tuscan vineyard wedding, it can really pay to hire a wedding planner.
If you are obsessed with Pinterest, then you will probably notice that rustic weddings can involve a lot of DIY projects. From the centrepieces to the signage and the venue decorations, many couples discover that, in their attempts to plan a down-to-earth wedding, they are in way over their head. This is where a wedding planner comes in; they can handle all the decorations, design, catering, and scheduling.
On the happiest day of your life, you should be spending it with your beloved. You should not be rushing around organizing the caterers or setting up an entire venue’s worth of decorations by yourself. Trust us, you will want to remember every second of your amazing vineyard wedding. Leave the planning to VB Events while you and your partner enjoy the experience.
With the pandemic nearly over, now is the best time to travel, try new things, and to tie the knot in luxury. There is nothing like saying “I do” surrounded by beautiful gardens and historic architecture. Make your wedding truly memorable for everyone by planning a rustic destination wedding in Tuscany.
When you work with VB Events, we will take care of:
● Venue Scouting
● Design
● Photography
● Videography
● Catering
● Music
● Flower Arrangements
● Hair and Makeup
● Scheduling
● Lighting
All you need to do is say “I do” while enjoying yourself with your closest friends and family members. Contact VB Events today to begin planning the wedding of your dreams!
